Pension Submission & Final Withdrawal for TamilNadu Government Employees

If you are a Tamil Nadu Government Employee and who is about to retire soon, the below blog post will explain in detail what are the steps and documents need to be submitted to get the Pension from Tamil Nadu Government. Here you can find the steps to submit Pension proposal as well as for the Final GPF Withdrawal

Pension & GPF Withdrawal

• Pension Proposals Submission by the Retiring Employee
  • Key Document for the Retiring Employee:
  • Family Pension Submission (in case of a deceased employee):
• The Head of Office (HOO) Role in Verification
  • Documents Sent by the Head of Office to the AG, Chennai-18:
• Final Authorization and Payment

Pension Proposals Submission by the Retiring Employee

The first step begins with the retiring employee consolidating all necessary documents and submitting the official combined application.

Key Document for the Retiring Employee:

• Combined Application for GPF Final Withdrawal and Pension: This single, crucial application, as prescribed in G.O. Ms. No. 211, Finance (Pension) Department, dated 27.05.2009, is mandatory.
  • Action: Submit this combined form directly to the Accountant General (AG), Chennai-18.

Family Pension Submission (in case of a deceased employee):

If the claim is for Family Pension, the process differs slightly and requires the nominee or legal heir to submit the following:

Document	Where to Submit	Notes
Application for Family Pension (Form – 14)	Treasury (if Family Pension is already authorized in the PPO) OR Accountant General (through the Head of Office where the employee last served).	This is based on the status of the Pension Payment Order (PPO).
Proof of Death
Legal Heirship Certificate		Issued by the Tahsildar or a Court of Law.
Guardianship Certificate		Required if the claim is made by a guardian.
All other documents specified in Form-1

The Head of Office (HOO) Role in Verification

The Head of Office (HOO) where the employee last served plays a critical role. They must verify and consolidate the employee’s proposal and forward a comprehensive set of documents to the Accountant General (AG), Chennai-18.

Documents Sent by the Head of Office to the AG, Chennai-18:

• Service Register (SR): The complete and verified Service Register of the employee.
• Statement of Qualifying Service: (3 sets)
• Working Sheet of Pensionary Benefits: (3 sets)
• Pension Calculation Sheet: (3 sets)
• Forms: Form-I, Form-II, and Part II Form (3 sets)
• PLUS the retiring employee’s combined application.

Final Authorization and Payment

Once the Accountant General receives the complete proposals, the final process for authorization and disbursement begins.

1. AG Issues the Pension Payment Order (PPO): The Accountant General authorizes the pension payment and prepares the PPO.
2. PPO Disbursement:
   • One half of the PPO (Disburser’s Half) is sent to the Treasury for processing the monthly pension.
   • The other half is sent directly to the Pensioner.
3. DCRG Authorization: Authorizations are sent to the Last Served Office to enable them to draw the Death-Cum-Retirement Gratuity (DCRG).
4. DCRG Payment:
   • The Drawing Officer prepares the DCRG Bill.
   • The DCRG Bill is sent to the Treasury for payment.
5. Payment Disbursement: The Treasury makes the final payment of DCRG and the monthly pension through ECS (Electronic Clearing Service), depositing the amounts directly into the pensioner’s bank account.
6. Pensioner’s Option: The pensioner has the option to exercise their choice to receive the pension either through the Pilot (Treasury) or PSB (Public Sector Bank) scheme.

The above process will help you in receiving the Pension and Final settlement without any hassles from the Tamil Nadu Government